NYWEA Privacy Statement

Our intent

NYWEA is committed to protecting your privacy, as a member of NYWEA or as a non-member visitor to this Web site. This statement is intended to disclose how NYWEA uses its Internet presence to gather and disseminate information. It is also intended to invite your questions or comments on any privacy issues of concern to you. The Internet is a powerful tool, which NYWEA is committed to using effectively and responsibly.

Member information

When members join NYWEA, they provide the association with certain information about themselves. Paid membership runs for 12 months with a two month grace period. After that, records are transferred to delinquent status. Non-members who make purchases from NYWEA, attend conferences or otherwise transact business with NYWEA also share some identifying information. Some of this information, which might include your name, addresses, phone numbers, e-mail addresses, employer identification and NYWEA membership number, is placed in a database that is an internal part of this Web site. The database is used to:

  • help the site itself identify members of NYWEA for access to members-only functions,
  • help NYWEA staff and officers communicate official business of the association with the members, and
  • facilitate appropriate communications between members themselves and between members and NYWEA staff.

Transactions conducted through the Web site also results in the storage of the data submitted during those transactions.

Your private membership number

Most of your transactions with NYWEA will call for you to use your unique membership number. That number will never be displayed on this site for anyone else to see. (Exception: Once you have logged in to a members-only function, the site will record your number, and may be enabled in some cases to use it to help you fill out forms, but only until you leave the site on that same visit. If you return later, you will have to enter your number again to identify yourself before that feature can work for you again.) If you do not remember your membership number, please contact NYWEA to obtain it.

Refund Policy

Written cancellation notice is required, and must be received at least 15 days prior to the conference date. A $25 service fee shall be retained on all cancellations. No refunds shall be given for cancellations made less than 15 days prior to any conference.

We will NOT sell your data to anyone

NYWEA does not sell, rent, trade or give any of the information collected through the Web site or e-mail list to other organizations, companies or individuals, except as may be necessary to complete an individual transaction that you have specifically requested and authorized.

Credit card information

Credit card numbers and other information used to complete a financial transaction submitted through this Web site are transmitted in secure encrypted form using SSL 1,024-bit encryption technology, authenticated by Comodo, a leading global provider of Internet trust services. Transactions are processed by NYWEA staff.

Questions and Comments

Please direct questions regarding this privacy statement, the practices of this site, or your dealings with this Web site, the practices of the e-mail list or your dealings with the e-mail list to the NYWEA office at pcr@nywea.org.